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Contract Administrator (Part-Time)

Company Overview

iSpecimen was recently named one of the top 20 innovators in the healthcare industry in the Technology Innovators Healthcare Issue! Learn more here:

Imagine if we could accelerate healthcare discovery leading to more effective treatment and cures. Here at iSpecimen, we are working to get researchers the specimens they need from the patients they want to do just that. Headquartered in Lexington, MA, iSpecimen is the marketplace for human biospecimen collections. The privately held company has developed the iSpecimen Marketplace, an online platform connecting healthcare organizations that have access to patients and specimens with the scientists who need them.

Position Overview of Contract Administrator

iSpecimen, an early-stage Boston-area company in the healthcare and life sciences markets, is currently seeking a highly-skilled contract administrator to join our team part-time. This individual will be responsible for preparing and reviewing legal agreements, assisting in contract negotiations, and providing legal and regulatory guidance as needed.  This is a challenging, yet very rewarding, role and a fantastic opportunity to be work closely with our team as we aim to advance patient care.

Responsibilities of Contract Administrator

  • Prepare and review legal documents and contracts such as procurement agreements, non-disclosure agreements, material transfer agreements, and statements of work
  • Establish and maintain supplier and customer relationships by serving as a single point of contact for contractual matters
  • Track contractual terms for both suppliers and customers to ensure compliance from sourcing to distribution of samples
  • Assists in compliance with internal and external audit requirements, including HIPAA and GDPR
  • Manage record keeping for all contract-related correspondence and documentation
  • Conduct research on relevant laws and regulations including general corporate law, health care law, and regulatory issues
  • Provide contract-related issue resolution, both internally and externally
  • Monitor and complete contract close-out, extension or renewal, as appropriate
  • Communicate contract-related information to all stakeholders
  • Work closely with CEO, COO, and VP of Sales
  • Ability to work in office 20-24 hours a week

Desired Qualifications of Contract Administrator

  • Bachelor’s degree in business, administration, law, or related field; paralegal certificate; or equivalent experience
  • 5+ years of relevant contract experience, including contract review, negotiation, and execution
  • Familiarity with regulations surrounding HIPAA privacy and security regulations and/or human subject research preferred
  • Experience with clinical trial contracting a plus
  • Demonstrated ability to use good judgement and discretion
  • Easily approachable, professional, and a strong sense of business ethics
  • Excellent organizational, computer skills, and a strong attention to detail
  • A versatile personality with proven interpersonal skills and the ability to handle a fast-paced and sometimes stressful environment with confidence and a clear vision

iSpecimen offers a generous suite of comprehensive benefits for part-time employees. These include, but are not limited to: paid time off (PTO) for vacation, sick, or personal use; dental/vision insurance; 401(K) retirement plan.


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